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Catering Proposal Template

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Catering Service Proposal

Document subtitle

Prepared for: [ Client.FirstName] [Client.LastName] [Client.Company]


Dear [Client.FirstName] ,

[ Sender.Company] is pleased to provide you with the attached catering proposal for your [ Event Occasion] , which is currently scheduled to be held on [ Event Date] at [ Event Location] . We understand that this is a very important occasion and we are committed to giving our utmost attention to make this a very memorable and stress-free day.

In addition to an assortment of the finest foods and beverages, a knowledgeable and experienced staff, [ Sender.Company] is a caterer that boasts a wide selection of china and silverware. Furthermore, we have strong relationships with the area’s best vendors for any additional needs. Your dedicated event planner will work with you to design the best possible event which will reflect your own personal tastes and preferences. We are confident we can deliver all of these services while staying within your desired catering budget.

The attached business proposal represents [ Sender.Company] ’s formal offer to provide catering services for the event described therein, upon the terms and conditions and pricing provided. As planning begins, some of the details in this document will change to suit your preferences and priorities. Consider this proposal an initial overview of our offerings in conjunction with your needs, and should you have any questions about the possibilities, please do not hesitate to contact me directly at [Sender.Email] or [Sender.Phone] .

Thank you for the opportunity to provide you with this catering business proposal. We very much look forward to the opportunity to work with you and to make this occasion a momentous one.

Sincerely, [Sender.FirstName] [Sender.LastName] [ Sender.Company]

About [Sender.Company]

[ Sender.Company] is a catering company that has been in business for 10 years. We make it our mission to excel by adding creativity, the finest quality ingredients, and a flawless workflow to the mix.

You name the celebration, describe the look and feel you are going for, and then relax. And relax some more. [Sender.Company] takes care of every detail of your memorable event.

With our unparalleled service, you can count on us to provide you with everything you need for your big event. When you hand [Sender.Company] the event planning and catering contract, you are guaranteed one of the best events you will ever attend.

Event Information & Details

Please provide some general information about your event in this quick-printable proposal letter.

Equipment Rentals

Tableware rentals.

All of the food you dig into here is Gluten-Free, Dairy-Free, Egg Free, and Nut Free, touching on the four largest food allergies in the world. We can send a free sample of the menu items so that you get to check if they suit your tastebuds.

$ 70.00 / per person

Including drinks and cocktails.

Head Chef

Michael Woods

We pride ourselves on providing you with the absolute best service. You can sit back and relax and let our professional servers, bartenders, and chefs take care of all the work.

Special Events Coordinator

Stefanie Lagarde

Special Events Coordinator

This includes ensuring the best staff will be on hand to make your event absolutely incredible.

Authentic Theme Decor



We offer high-quality floral and non-floral designs along with other custom creations. Pricing in accordance with [Sender.Company] catalog available online at [Website] .


We offer flowers from the best florists in the region.


We specialize in artistic lighting that will make your event stand out in social media and elsewhere.

Pricing & Terms

A 50% deposit will be due on or before [ Deposit Due Date] . The remaining balance will be collected a week prior to the event. We accept all major credit cards and checks. The estimated amount above is not a fixed amount and is subject to change based on actual event planning charges, the final number of guests, and any additional charges approved by the Client.

[Sender.FirstName] [Sender.LastName]

[Client.FirstName] [Client.LastName]

How to Write a Catering Proposal in 6 Simple Steps (Plus Free Template)

How to Write a Catering Proposal in 6 Simple Steps

UPDATE July 2022: Easily Send a Proposal for Clients to Review & Pay Online

Are catering proposals still worth it, what exactly is a catering proposal, introduction, event description, menu & pricing, terms and policies, step 1: write a cover letter, step 2: include your menu items & cost, step 3: add extra charges (if any), step 4: total quote, step 5: explain your policies, step 6: signature and payment information, conclusion: drive catering sales with honeycart software.

Karen screamed for joy as tears casually rolled down her eyes.

After months of struggling to run her business, she was on the verge of securing a mega-contract with a big digital agency. This deal to cater lunch for 25-30 people daily would allow her to expand operations.

The only problem?

She had to submit a catering proposal to her potential client. And she had no idea how to go about it.

But she’s not alone.

As a drop-off caterer, I know you’re more concerned with preparing food, getting clients, and running your business. 

So, creating a catering proposal may be the last thing on your mind.

But if you’re in a position or perhaps if you ever find yourself in a position like Karen, where you must submit a catering proposal, then this article is for you.

I’ll show you the essential components of a catering proposal and how to write an excellent one for your business.

But before we proceed…

Without a doubt, the global pandemic has affected the way most things are done in the catering industry.

As such, potential clients like the one who wanted Karen’s services may not require a catering proposal before awarding you a contract. They just wanted food catered and delivered to 25-30 people per day. 

However, this doesn’t eliminate the fact that you still need to present your business in a professional way to attract clients. 

Like, what if you could just send potential customers a link to your menu where they can easily place orders and you deliver? 

You’d prefer that over investing so much time writing proposals you’re not sure they’ll approve, right? 

Now, that’s where catering order automation software like HoneyCart comes in.

HoneyCart makes it super easy to automate your entire ordering process in a few clicks. You can create and manage your online menu where clients can conveniently place their orders. 

Also, you can set ordering policies like how much lead time is required before placing an order, when they can make changes, or when they can cancel an order, etc.

Once your online menu and policies are set, simply copy and share your customized link on your website, social media bios, or blog posts.

Clients interested in your catering services will simply click on the link and be redirected to your online menu to place orders for as many people as they want.

Take Elizabeth Choto of Grazedat Catering for instance. 

She added her HoneyCart link to her Instagram Page. 

Grazedat catering

This way, her customers now place orders for as many people as they want by clicking on her link while adhering to her ordering policies.

Grazedat HoneyCart Dashbard

This eliminates the need for crafting and sending proposals especially if it’s for large orders. 

The result? 

It has helped her reduce order processing by 80% .

In her words:

“HoneyCart made it super easy for me to build an online menu that was easy for customers to navigate and customize their orders and freeing up valuable time on my end for me to tackle other tasks. The time I spent processing orders has been cut by over 80% and it’s been such a relief and help to have more time on my hands.”

catering business proposal letter

That being said, you’ll probably still come across some big catering clients who prefer to see a proposal before awarding you a contract.

For such big clients, you must know how to craft a proposal for when the need arises like in the case of Karen, our fictional character.

But you can’t create what isn’t well defined. 

So let’s start there.

As investors or banks would like to see a catering business plan before giving you funds, so would clients like to see a proposal before awarding you a contract.

However, a catering business plan shouldn’t be mistaken for a catering proposal. 

A business plan is a guide that outlines your goals and details how you intend to achieve them. On the other hand, a catering proposal is a document pitched to potential clients providing information about your catering services. 

In it, you’ll add things like your catering menu , prices, ordering policies, terms, etc. The goal of a catering proposal is to: 

This means you must be intentional about writing an effective proposal. An excellent one moves you closer to securing catering deals.

Now, I understand you wear many hats and take on a variety of responsibilities. As such, you probably don’t have the time to create a proposal from scratch. 

Well, I’ve got you covered.

We’ve developed a free catering proposal template you can customize to your specific needs. I know, creating a proposal, even with a free template, is still a daunting task for drop-off caterers. 

Don’t worry.

As we progress through this article, I’ll guide you on how to create one step-by-step. 

Download and make a copy of the free template to follow along with me:

Catering Proposal Screenshot

Essential Components of a Catering Proposal

Ideally, it’s important to speak with clients to understand their requirements before drafting a catering proposal. 

This way, you are not creating a one-size-fits-all proposal but something tailored to each client.

However, there are certain components that you must include in every proposal.

And they are:

Briefly introduce your catering business. Here, you can share your background, relevant experience, and length of time in business, and any other information that will score more points for you.

Here you provide an overall scope of the event which includes event type (business lunch, family gathering, holiday party, or office party), event venue, possible dates, number of guests, etc. 

Your catering menu is one of the first things potential clients look out for in a proposal. Again, it’s important to discuss with your client before creating a proposal. 

As such, you can create a menu customized to the client’s preference. Also, you should add the cost of each menu item to the proposal. 

Here is a free catering menu template you can use to make a custom menu for each client.

It’s important to add the terms and policies you need your client to know about your business. And ensure they read it before signing. This way, you have full legal backing in case anything goes wrong. 

Also, to be on the safe side, you should have proper legal counsel review any policies you use in your business.

So if they do anything contrary to what’s stated on your terms, you will have the right protections in place.

Now that you know some of the key elements to include, let’s take a look at how to write a catering proposal.

To follow through the steps, don’t forget to download (and make a copy) of the template here . 

How to write a catering proposal in 6 easy steps

If Karen writes her catering proposal, the first thing she’ll need to include is a cover.

Because it’s the first thing your client sees when they read your proposal. It’s as important as the proposal itself. And it’s an opportunity to sell yourself and give clients a great first impression. 

And you know what they say about first impressions. As Aleya Harris , the current Marketing Committee Chair for NACE pointed out in this article :

“ It’s what helps people to decide if they want to stick around or make a fast exit .”

As such, your cover letter needs to be top-notch to win your clients over.

But first, what’s a cover letter?

Wikipedia defines it as “a letter of introduction attached to or accompanying another document such as a résumé or a curriculum vitae” or in this case, a proposal.

In other words, it’s a brief, one-page summary that introduces your business and provides a quick overview of your services. This is where you include information like the client event type, date, time, venue, and location of the event.

Most cover letters also include the minimum guest count guarantee. Without a doubt, cover letters add a personal touch to your proposal.

Head over to the free catering proposal template we provided for a cover letter sample.

You’ll agree with me that food is one thing most people look forward to at any event.

So, to ensure the event you are catering for is a success, your offerings have to be mouthwatering. You never know how many referrals you’ll get from one event.

As such, you must pay critical attention to this part.

Based on the client’s preference, you can include a variety of menu items people can choose from. And if the client doesn’t have a menu preference, feel free to get creative with your offerings.

Also, don’t forget to add the amount each menu item costs.

Besides food and drinks, if there are other items or services you provide as a drop-off caterer, this is the section to list them.

For example, if you are providing items such as linens, tableware, equipment, silverware, dinnerware, serving dishes, and more, you can list them as well as the cost of each item.

Also, if you include additional staff, you can list all labor costs necessary to perform assigned tasks adequately. Labor costs are usually paid hourly times the number of hours and staff.

Additional charges

This is the total amount of all the charges in the sections above the client is expected to pay before or after the event. 

Here, you break down all the items or catering services you are providing and the cost attached to each of them.

You can do this in a tabular format to give the client a better overview of the total amount they have to pay. 

And if they want to add or remove anything to fit their budget, they can easily do it within this section.

Total Quote

As with any business, it’s important to have policies in place that clients must follow. This is a recipe for a successful event.

However, listing your policies isn’t enough. You still have to take a step further to clearly explain them. This is necessary to avoid any unforeseen disagreements between you and your clients.

The policies in catering an event sometimes depend  on the client but the most common ordering policies to explain in your catering proposal are:

The last section is where you place a statement of agreement for the client’s consent and a line for his or her signature.

Below this, you can add where and how your client can make a payment just as it’s in the catering proposal template.

Running a drop-off catering business turns you into a marketer and salesperson at the same time. 

You must wear both hats to attract more clients and drive sales.

And as in-person activities are starting to resurface after the pandemic, you have to be more proactive in getting clients. 

Meryl Snow, a Senior Consultant for Certified Catering Consultants agrees.

“In a turbulent market, a proactive sales approach is a necessity. There simply isn’t time to sit around waiting for prospective clients to find you. This year, you’ll need to spend some time actively prospecting as the market—and the industry—grapple with the ‘new normal’ and the changes ushered in with the pandemic.”

As such, a proposal does a great job of presenting your catering services professionally to potential clients when you are prospecting.

What’s more? 

It gives you an edge over your competitors when bidding for catering gigs.

But are catering bids the most effective way of attracting and converting clients?

Again Meryl Snow has something to add about this:

“While active prospecting does take more time than playing the waiting game, it can easily be done efficiently to ensure that you’re proactively gathering business and putting your best business foot forward in a tough year.”

And what’s one efficient way to ensure you are putting your best foot forward?

Investing in a commission-free catering order automation software like HoneyCart without sacrificing your precious profits to third-party sites like ezCater .

HoneyCart, built with drop-off catering in mind, gives you the option to:

The best part?

With HoneyCart, you get a unique link to share and take online orders. This way, potential clients looking for this option can simply order for as many people as they want for any event while adhering to your ordering policies.

Jim Lenz, co-founder of Two Unique Catering found this to be the case when he switched to HoneyCart. Without HoneyCart, he would have lost lots of clients.

According to Jim:

“Processing orders by phone or email was time-consuming and full of human errors. Of course, time is money. Additionally, many clients were looking for a platform to place their order so without this platform I believe we were losing business opportunities.”

Ready to drive catering sales ? 

Start your 14-day free trial right away. No credit card is required.

Oh! About Karen…

She used the steps outlined in this article to create a great catering proposal. 

And guess what?

She landed the contract!

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FREE 13+ Sample Catering Proposal Letter Templates in PDF | MS Word | Pages | Google Docs

Perhaps the best jobs in the world involve food. Aside from food being a key to sustenance, it also brings a lot of people together. Imagine a birthday or a wedding or any celebration for that matter with no food. Of course, people can still talk, but they would go hungry and, worst case scenario, ditch the occasion.You may also see project proposal letters

Catering Proposal Letter

7+ catering proposal samples, 6+ catering proposal samples.

One of the most common businesses that involves food is a catering service. A catering is a business that is composed of a group of individuals that provide food service for an event or an occasion. If you are in the catering business, below are sample letters you should really be familiar with.

Free Catering Proposal Letter Template

free catering proposal letter

Free Download

Sample Proposal Letter for Catering Services Template

proposal letter for catering services

Catering Event Proposal Letter Template

catering event proposal letter

Sample Catering Company Proposal Letter Template

catering company proposal letter

Free Wedding Catering Proposal Letter Template

free wedding catering proposal letter template

Food Catering Proposal Letter Template

food catering proposal letter

Size: 37 KB

Wedding Catering Proposal Letter Example

wedding catering proposal letter

Catering Proposal Letter Format

free catering proposal letter

Some Tips on How to Write a Proposal Letter

1. Make sure that your opening paragraph can easily attract your prospective client. For instance, you are hoping to make a proposal to cater a wedding. Tell them how much your business can make a difference in their celebration. You can perhaps tell them about your service’s goals and mission.You may also see partnership proposal letters

2. Tell them what makes your business stand out from all the other catering services there is. You can tell them your qualifications. You can present events where your service has successfully catered before.You may also see salary proposal letters

3. And whatever assurances that you write in your letter, make sure that you can do them in the actual event.

Parts of a Business Letter

1. The Heading –  the return address.

2. The Inside Address – the address of the person or company you are writing the letter to.

3. The Greeting – your salutation.

4. The Body – this is where you write the intention for writing and sending the letter.

5. The Complimentary Close – this is a polite remark that ends the letter.You may also see marketing proposal letters .

6. The Signature – this is where you are going to put your name.

We have a wide range of Business Proposal Letters. You can just check them out to lessen the hassle of writing.You may also see proposal offer letters

Standard Catering Services Proposal Letter Template

catering services proposal letter

Size: 227 KB

Catering Business Proposal Letter Example

catering business proposal letter

Size: 81 KB

Catering Contract Proposal Letter Template

catering contract proposal letter

Size: 26 KB

Just like any other businesses, catering services are also riddled with forms and documents. One of which is the Proposal Letter. This letter expresses a company or a business’ desire to render its services to a certain individual, event, or another establishment.You may also see formal proposal letters

Some Qualities of a Good Catering Service

1. excellent time management skills.

Food is important in all occasions. It is important that catering services knows how to manage their time well, especially because they have to serve a fair number of dishes.You may also see marriage proposal letters

2. Splendidly organized

From sample planning the menu, to financial planning to planning and organizing the service, caterers should be organized.

catering event proposal letter

Size: 40 KB

Catering Proposal Letter Outline Template

catering proposal letter format

Size: 42 KB

Catering Proposal Cover Letter Template

catering proposal cover letter

Size: 69 KB

3. Friendly, hospitable, and approachable

It is not just the host of the party that takes care of the guests, the catering service does their fair share of making their guests welcomed and comfortable.You may also see lease proposal letters

4. Multitasking matters

Sometimes, an event can get really stressful, especially because there are a ton of things to prepare. Caterers should have the ability to do more than one thing at the same time; besides, doing so can probably affect timeliness.You may also see sales proposal letters

5. Great cooks

Remember that the heart of a catering service is the food.

So there you have it. Just make sure that you write a good proposal letter so that you can get people or events in. But with our Sample Proposal Letters, I’m sure you really can!

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Request Letters

Writing a Catering Proposal Letter [Free Sample]

Frequently Asked Questions (FAQs)

The catering proposal letter is a price quote for the services that the caterer want to give to a potential client.  After a preliminary discussion with the prospective client, a caterer writes the letter to offer the person with a precise price and service agreement.

Steps For Composing A Proposal Letter:

1. a cover letter.

The first section of a  proposal letter  is a cover letter that is a brief summary of the services, including the name of the event and its date, time and location.

It also should include the minimum guest count guarantee. In addition, the cover letter needs to contain a brief overview of services that the caterer will provide for the event.

2. Menu Items And Charges

Next section of the proposal letter includes the specific food and beverage items that the prospective client has chosen and the charges for the items.

The caterer should list appetizers, salads, breads, entrees and desserts unless the caterer offers combination deals.

3. Additional Charges

Charges in this section include rental prices for linens, centerpieces, silverware, dinnerware, serving dishes and more. The caterer should list prices per item or similar groups of items.

catering business proposal letter

In addition, the caterer needs to list all labor costs for delivery and the staff necessary to perform all required contractual tasks. Cost for labor is typically an hourly amount times the number of hours and staff members.

4. Total Quote

The total quote is simply a list of all the charges for each section above and the grand total. A caterer also may include a deposit amount to begin the preparations for the event.

5. Explanation Of Policies

Catering policies involve the minimum count requirement for guests, guarantee of services, acceptable forms and terms of payment and any other specifics that the caterer deems necessary for the prospective client to agree to in this written proposal letter.

6. Signature And Payment

In this area, the caterer should place a statement of agreement from the client’s perspective and a line for his or her signature. On top of this, an area for the client’s payment information should be below this section.

Sample 1 - Catering Proposal Letter

[Catering Company Letterhead]

Name of Client Address of Client Phone Number of Client

Dear [Client’s Name],

[Catering company’s name] is looking forward to providing food items and other services to you and your event guests. Our company will provide [list any pertinent services] for your event.

Please read over the proposal letter for [Name of Event] that will be on [Date] at [Time AM or PM] for a period of [number of hours] at [Name of Venue] at [Address of Venue] to see if you agree with our company’s quote for a minimum guest guarantee of 20 [list other number when necessary].

Respectfully yours,

[Signature] [Your Name]

Menu Items and Charges for a Minimum of 20 Guests  1. Appetizers

[2 platters of stuffed mushrooms at $10.00 each for a total of $20.00]

2. Salad and Salad Dressing

[4 bowls of tossed salad at $18.00 each for a total of $72.00.]

[2 carafes of Italian salad dressing at $5.50 per carafe for a total of $11.00.]

[4 dozen breadsticks at $5.00 per dozen for a total of $10.00.]

[4 containers of Chicken Parmigiana at $40.00 per container that feeds 6 guests per container for a total of $160.00.]

5. Desserts

[20 individual servings of chocolate mousse at $40.00 total.]

6. Beverages

[5 gallons of raspberry tea at $5.00 per gallon for a total of $25.00.]

Additional Charges

[3 staff members for the event at $10.00 per hour for a period of 4 hours equal $120.00]

[Charges for dinnerware, silverware, and serving dish equal $90.00]

[Table linen rental equals $30.00]

[2 centerpieces at $10.00 each for a total of $20.00]

Final Quote

• Total for Menu Items is [$338.00] • Total for Labor is [$120.00] • Total for all other charges is [$140.00] • Grand Total is [$598.00] • Required 25% Deposit [$149.50] • Balance Due 10 Days Prior to Event [$448.50]

Minimum Guest Count Guarantee

We calculate our quote with a minimum guest count guarantee in mind. If your guests number less, you will still pay for the minimum guests. On the other hand, if your guest list expands, your charges will increase.

You agree with a set frame of time that your event will fill for our services. If our staff members are required to work longer, the labor charges will increase on your final bill.

A 25% deposit is payable upon acceptance of this proposal. The deposit is refundable only if you cancel 30 days prior to the event. After this date, no refund is possible as plans may already be enacted for your event.

Payment Terms

Payments terms require you to pay a 25% deposit and that the balance has to be paid within 10 days of the date of the event.

All additional costs incurred from higher guest counts, or additional staff hours will bill within 10 days after the event and will be payable upon receipt of bill. Collection actions will be taken when necessary to obtain payment of these charges.

Signature and Payment Information

1. Signature 

By signing below I, [Name of Client], show that I agree with all elements of this proposal letter, including the company policies.

[Signature of Client] [Date]

2. Payment Information

Payment to us can be made with cash, money order or check by submitting it to us at this time. To pay by credit card, fill out the form below:

Name on Card: Type of Card: VISA, MasterCard, Discover Account Number: Expiration Date:

Thank you for letting [name of catering company] be of service to you.

***Caterers only need to replace information between the [ ] to personalize each Catering Proposal Letter.

Sample 2 - Letter Of Inquiry For Catering Services

Dear [Catering Company],

I am writing to inquire about your catering services for an upcoming event.

The event will be held on [Date] at [Location] and will have approximately [Number] guests. We are interested in [Meal/Food Options] for the event.

Could you please provide me with information on your catering packages and pricing? I would also like to know if you have availability for the date of our event.

Thank you for your time. I look forward to hearing from you and discussing how your catering services can help make our event a success.

Signature Your Name Your Address Phone Number

1. What is a catering proposal letter?

A catering proposal letter is a written offer from a catering company to provide food and service for a specific event.

2. What should be included in a catering proposal letter?

The proposal letter should include information about the catering company, the event details, menu options, pricing, and terms and conditions.

3. How do you write a successful catering proposal letter?

A successful proposal letter should be professional, clear, and concise. It should also highlight the catering company’s experience and unique selling points, and show how the company’s services meet the client’s needs.

4. What should be the tone of a catering proposal letter?

The tone of a catering proposal letter should be professional, yet friendly and confident.

5. How do you close a catering proposal letter?

The proposal letter should be closed by expressing gratitude for the opportunity to submit the proposal and by inviting the client to contact the catering company for any further information or questions. The closing should also include the next steps, such as a follow-up call or meeting.

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20+ How to Write a Catering Proposal – Free Word, PDF Format Download

A catering proposal can be described as a document that is pitched to a client that provides all the information needed about a catering company’s services. It also mentions the quote about the services, terms of payment, the products for sale, if any, etc. To make these catering simple proposals might be a tedious job, so we have here the perfect templates you need to make your job easier. With our template’s convenient features, details like food supply, sample budget , and commercial exchange can be easily written. Whether it’s for a school meeting or even a party at the canteen, with our templates you can make a catering proposal that is suitable and tender to the situation involved. Take a look!


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General FAQs

1. what is a catering proposal, 2. why is a catering proposal important, 3. what should be included in a catering proposal.

4. What are the qualities of a Good Catering Service?

5. what are the <ajor components of a catering proposal.

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How to Write a Catering Proposal [11+ Best Examples]

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catering business proposal letter

Create a professional Catering Proposal Template with Jotform Sign to pitch catering options to your upcoming clients. Include important information like how many courses will be served, allergy accommodations, furniture rentals, headcount, and more. Once you’ve finished inputting all your information, simply send it to your clients and collect their preferences and e-signatures in a pinch.

Personalize this Catering Proposal Template easily with Jotform Sign’s intuitive form builder. Drag and drop to include more form fields, choose your own color scheme and fonts, upload example meal photos, create an automated signing order, and more. Once all parties have signed off on your form, you’ll receive a copy for your records — perfect for downloading, printing, and sharing. To collect e-signatures on any device, create an e-sign document with Jotform Sign .

More templates like this

Free Business Proposal Template

Free Business Proposal Template

Getting your business off the ground is no small task and might require gathering funding from investors. With Jotform Sign, your young business can create a Free Business Proposal Template to outline your business’ needs, ideas, and benefits — making it easier to get investor buy-ins. Just create and customize your proposal, then send it to your investors and stakeholders for their e-signatures.Need to make changes to your Free Business Proposal Template? No problem! Jotform’s got you covered. Drag and drop to personalize your form to align with your company branding and policies. Add or remove form fields, create automated signing orders for multiple investors, upload logos and branding, and choose fonts and colors that work best for you. Work smarter with Jotform Sign.

Free Project Proposal

Free Project Proposal

Don’t waste time creating multiple project proposals from scratch. With Jotform Sign’s ready-made Project Proposal template, you can generate and customize a professional-looking proposal that includes details such as an overview and description of the project, resources and budget, project goals, expected outcomes, and more. Update the wording however you see fit, then share it with clients via email to seamlessly gather e-signatures from any device.Want to personalize this Free Project Proposal to match your company’s branding? No problem! Using our powerful online builder, you can add or edit form fields, upload your logo and branding, include images, change fonts and colors, and make other design changes without any coding. Once both you and your client have signed this proposal, you’ll automatically receive a finalized document — ready to share, download, and print for your records.

Mobile App Development Proposal

Mobile App Development Proposal

Create a Mobile App Development Proposal Template that works for all occasions with Jotform Sign. With our entirely online signature and feedback collection process, you’ll be able to manage and reference signatures from your team members in one convenient place. Share via email or embed in your online team portal.Customizing this Mobile App Development Proposal Template is simple and efficient with Jotform Sign. Update the terms and conditions, add or remove form fields, change fonts and colors, and make other cosmetic changes with no coding required. Create your app proposal, send it straight to your team, and start collecting signatures and feedback instantly. Collaborate smarter with Jotform. To collect e-signatures on any device, create an e-sign document with Jotform Sign.

These templates are suggested forms only. If you're using a form as a contract, or to gather personal (or personal health) info, or for some other purpose with legal implications, we recommend that you do your homework to ensure you are complying with applicable laws and that you consult an attorney before relying on any particular form.

Free Proposal Templates

Write a winning proposal in minutes with Jotform’s Proposal PDF Templates. Whether you need a business proposal, bid proposal, or project proposal, these free proposal templates will help guide you in creating an attention-grabbing proposal that contains key information regarding objectives, strategy, and budget. Proposal submissions will automatically be converted into PDFs that are easy to print, pitch, and present.

Personalize your proposal for your company or potential clients using Jotform’s PDF Editor. If you need to start from scratch, you can always get started generating a custom proposal for free! In any case, you’ll be able to modify your proposal template however you’d like, from writing additional form fields to changing fonts and colors. Jotform simplifies the proposal process so you can spend less time drawing up your proposals and more time closing deals.

Prepare a business proposal to present to interested investors. Personalize to match your branding. Works on all devices. Collect e-signatures quickly.

Generate a free project proposal in seconds with Jotform Sign. Fill out and e-sign from any smartphone, tablet, or desktop. Easy to customize and sign.

Create a proposal to send to your mobile app development team. Works on desktop, tablet, and mobile devices. Drag and drop to customize. No coding knowledge needed.

Cleaning Proposal

Cleaning Proposal

Save time by automating the way you create, fill out, and sign proposals. Easy-to-customize document template. E-sign instantly on any device.

Consulting Proposal

Consulting Proposal

Create a professional consulting proposal via Jotform Sign. Drag and drop to customize. Fill out and e-sign from any device. Easy to share. No coding.

Bid Proposal

Bid Proposal

Create a bid proposal for upcoming projects. Customize to match your project’s theme. Works on any device — desktop, tablet, or mobile. Collaborate smarter.

Sponsorship Proposal

Sponsorship Proposal

This sponsorship proposal template helps you attract and convince your leads to be part of your event as a sponsor. It contains a front page, cover letter for the leads, company overview, information about the event and terms.

Grant Proposal

Grant Proposal

Create a custom grand proposal in seconds. Easy to share and collect e-signatures. Works on any device. Drag and drop to customize. Streamline your workflow.

Construction Proposal

Construction Proposal

Create a construction proposal for all your needs. Drag and drop to customize. Works on smartphone, tablet, and desktop devices. E-sign in seconds.

Software Proposal

Software Proposal

Create a software proposal in seconds. Fill out and e-sign in seconds. Share with clients via email. Works great on any device. Converts to a PDF.

One Page Proposal

One Page Proposal

Generate one page proposals with ease. Free template. Easy to customize. Share in seconds. Fill out and sign on any device. Save time with e-signatures.

Video Production Proposal

Video Production Proposal

Create a professional video production proposal. Works on tablet, mobile, and desktop devices. Built to match your company needs. E-sign in seconds.

Budget Proposal

Budget Proposal

Generate a custom budget proposal in seconds with Jotform Sign. Fill out and sign on any device. Drag and drop to customize. Converts to a PDF document.

Non profit Business Proposal

Non profit Business Proposal

Generate a nonprofit business proposal and share via email. Fill out and sign from any smartphone, tablet, or desktop. Customize in seconds. No coding.

Proposal Letter

Proposal Letter

Create a proposal letter with this ready-made template. Easy to customize and share via email. Fill out and e-sign from any device. Converts to a PDF.

Marketing Proposal

Marketing Proposal

Generate a marketing proposal with this free template. Fill out and e-sign in seconds. Easy to customize and share. Converts to PDF document. No coding.

Interior Design Proposal

Interior Design Proposal

Create a custom interior design proposal with this free template. Easy to customize and share. E-sign in seconds. Works on all iOS and Android devices.

Event Proposal

Event Proposal

Create, track, and manage event proposals online. Gather e-signatures from any device. Drag and drop to customize the design. Turn into completed PDFs.

Job Proposal

Job Proposal

Create a job proposal with this free template. Fill out and e-sign from any device. Easy to customize and share. Works great on any Android and iOS device.

Contractor Proposal

Contractor Proposal

Create a professional proposal for your next contracting job. Works on mobile, tablet, and desktop devices. E-sign in just seconds. Converts to PDF.

Catering Proposal

Catering Proposal

Create a catering proposal for your client’s next event. Easy to edit and customize. Works on all mobile, tablet, and desktop devices. Receive copies upon approval.

Research Proposal

Research Proposal

Create a professional research proposal with Jotform Sign. Easy to customize and share. Fill out and e-sign anytime, anywhere. Converts to a PDF.

Music Business Proposal

Music Business Proposal

Create a business proposal for your next music venture. Create and send in minutes. Drag and drop to customize. Works on all iOS and Android devices.

Go To Market Strategy

Go To Market Strategy

Create a go-to-market strategy for your team. Works well on all devices. Drag and drop to customize. Email or embed to share. Converts to PDF easily.

What is a proposal?

A proposal is a formal offer written in response to a specific request or opportunity with a prospective client. As the name suggests, it proposes a unique idea or a solution to a client’s problem. Proposals are evaluated on whether they meet a client’s expectations regarding goals, timelines, deliverables, and budget.

What are the different types of proposals?

From sales proposals to construction proposals to book proposals, proposals are written for all purposes and industries. Some of the most common types of proposals are grant proposals, research proposals, and business proposals. Business proposals are either solicited or unsolicited. A solicited proposal is one that has been requested by a client or written in response to an RFP (request for proposal). RFPs are sent out by companies and agencies and list specific requirements. Unsolicited proposals initiate the sales process without responding to a request and are generally considered to be more challenging to write.

What should I include in my proposal?

Our free proposal templates already include everything you'll need for your proposal. To learn more about proposals, read our article on items to include in a proposal!

How should I write an effective business proposal?

It takes a lot more than a good idea for a proposal to be successful. Check out our tips on how to write a winning proposal .

What makes a proposal different from an estimate, quote, bid, or business plan?

Unlike estimates, quotes, and bids, proposals include information beyond the specific cost of a project or service. Proposals provide an in-depth explanation of the work being done, with details about scope, deliverables, milestones, and qualifications as well as budget.

While a business plan and business proposal might sound like the same document, one focuses on a company’s internal operations while the other seeks to create a business relationship with another company. A business plan, usually written with the intent of securing funds from an investor, summarizes a company’s overall goals and objectives. On the other hand, a business proposal focuses on a specific project or service for a prospective client.

Can a proposal become a contract?

For a document to be considered a legally binding contract, it must consist of an offer, consideration, and acceptance. A proposal can serve as the foundation for a contract, but it will generally only require a client’s signature, whereas a contract needs signatures from all involved parties.

A signed proposal may become a contract only if it contains signatures from each party and contractual language such as terms and conditions. However, it’s best to keep your contract separate from your proposal in case your client disagrees with your offer and requires a new document outlining the negotiated terms. If you need inspiration for your contract, we recommend our free contract PDF templates.

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Business sign templates, services sign templates.

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  2. What Is the Importance of Business Letters?

    Business letters are important because they serve as a formal method of communication between people. They provide valuable information on business-related matters, such as purchase transactions, and they serve a legal purpose.

  3. What Is the Purpose of a Business Letter?

    A business letter is a formal method of communication between two or more parties. The common purposes of writing business letters are for sales efforts, relationship building, resolving an issue and considerations.

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  5. How to Write a Catering Proposal in 6 Simple Steps (Plus Free

    Step 1: Write a cover letter · Step 2: Include Your Menu Items & Cost · Step 3: Add Extra Charges (if any) · Step 4: Total Quote · Step 5: Explain Your Policies

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    On Restaurant/Company Letterhead. (date). Dear (Mr/Mrs last name): We are pleased to submit the enclosed proposal for your son's rehearsal dinner to be held

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    A successful proposal letter should be professional, clear, and concise. It should also highlight the catering company's experience and unique selling points

  9. 4+ Catering Proposal Letter Templates

    5 Steps for Making a Catering Proposal Letter · Step 1: Start With a Cover Letter · Step 2: Specify Charges and Menu Items · Step 3: Mention All Additional Charges.

  10. 20+ How to Write a Catering Proposal

    Step 1: Prepare a Cover Letter · Step 2: Include your Menu Selections · Step 3: Extra Details to be Added · Step 4: Explain your Company's Policies · Step 5: Final

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    Sample business proposal content included in Proposal Kit, Inc. products.

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    The proposal cover letter should immediately provide an overview of the event and the entire company, what you can provide, how you provide your products and/or

  14. Catering Proposal Template

    It contains a front page, cover letter for the leads, company overview, information about the event and terms. E-SignAgreement. Use Template Preview.