moodle annotate assignments

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Annotate Student Assignment Submissions

When students submit files (Word documents, presentation slides, graphics, etc), they will automatically be converted into PDFs that you can annotate. You can add comments, highlight, or draw on student work within Moodle.

Video Overview

a student submission on the grading screen

If you are happy with your annotations, click Save . To start over, click Reset .

You can click the arrows to navigate to the next student submission, search for a student submission by name, or click the filter to quickly view and jump to submissions.

What do the annotation tools do?

Documentation

This page explores the different types of assignment, how students submit assignments and how teachers can grade them.

What are the options for submitting work in Moodle?

The standard ways students can submit assignments are:

Which type of assignment submission suits you best?

You want students to type shorter or longer responses directly online.

Set Online text to Yes. This works well for younger children who will only manage a sentence or two and works just as well for higher education students who write more.

You want students to submit work you can download in a specified program

Set File submission to Yes, set the number of files you will allow using the Maximum number of uploaded files setting and the file sizes by using the Maximum submission size setting.

You want students to submit files at different times for a project

Set File submission to Yes, and use Maximum number of uploaded files to set the maximum number of separate files they can upload

You want students to write a response to a video/sound file/image

Set up an assignment allowing online text submission and get students to use the Moodle media icon to add video/sound/image files.

You want students to answer a series of questions on a video/sound file/image

Investigate the Quiz module. Assignments are really just for a single question.

You want to grade work students have done offline

Uncheck the submission types when setting up the assignment. Students won't be required to do anything but you can use the assignment to grade them for work done outside of Moodle.

You want to view, comment on and send back students' assignments

Set up an assignment allowing file submissions .

You want students to send you a comment or note along with their uploaded work

If comments are enabled site-wide , students will be able to add submission comments; if comments are disabled site-wide, students will not be given the option to add submission comments.

You want to allow students to redraft and decide when to submit the work

In the settings set Require students click submit button to Yes. Students can then control when their draft work is submitted to the teacher.

You want students to keep an ongoing journal or do an iterative assignment

In the settings set Require students click submit button to No. Students can continue to make changes to their assignment and at no point do they 'submit'. If the work will be graded at some point it is recommended that either Prevent late submissions is set to Yes to ensure that no changes can be made after the due date, or all submissions are locked when grading commences to ensure that the work is not altered during grading.

You want students to submit work in groups

In the settings, set "Students submit in groups" to Yes. If you just do this, then once one student has submitted, the assignment will be flagged as submitted even if the others haven't contributed. If you want to ensure everyone has an input, set "Require students click submit button" to Yes and then change "Require all group members to submit" to Yes. The assignment will only be classed as submitted when each member has contributed, and once one student has submitted, the remaining members's names will be displayed for the group to see who still needs to add their input.

You want to grade students' work anonymously

In the settings, choose 'Anonymous submissions'. When students submit assignments, their names will be replaced by randomly-generated participant numbers so you will not know who is who. Note that this is not totally anonymous because you can reveal their identities in the assignment settings and you can work out identities from the logs - so this might not be suitable if your establishment has very precise privacy requirements.

You want to read and grade student assignments offline

In the settings, choose "Offline grading worksheet". When students have submitted, click "View/grade all submissions" and you can download their assignments from the link "Download all submissions" and download the grading sheet from the link "Download grading worksheet". You can then edit grades and re-upload the grading worksheet. You can also upload multiple feedback files in a zip from this drop down menu. See Assignment settings for an explanation of how to use the "upload multiple feedback files as zip" feature.

You want to hide students' grades until a time of your choosing.

Use 'marking workflow' as explained in Assignment settings .

You want to moderate other colleagues' marking or allocate certain teachers to certain students

Use 'marking allocation' as explained in Assignment settings .

How do students submit their assignments?

The first page students will see when they click on the assignment activity link from the course page will display the assignment name, description and the submission status. The first time a student views the assignment it will look like this:

The submission status section includes:

Submission status

As they progress through the assignment the Submission status and Grading status will update and the Last modified date will appear.

If the student uploaded a file which the teacher has annotated, this will be made available in the feedback section. The student can search through the document and filter specific comments.

Submission statuses include:

Grading statuses include:

File submission

To submit a file submission, students complete the following steps:

There should now be a Last modified date and the file(s) uploaded will also be displayed. Depending on how the assignment is setup the status will either read ‘Submitted for grading’ - in which case no further action is need, or ‘Draft (not submitted)’.

Note that once the assignment is 'submitted’ no further changes are allowed.

Note: Depending on how the assignment is setup students may see both a file submission page and an online text editor.

If file submissions and online text are enabled, and a word limit is set for the online text, it is possible for a student to end up with a submission status of 'No attempt' together with saved file submissions. This occurs when a student submits files, enters online text, clicks 'Save changes' then obtains a message informing them that the text exceeds the word limit. If they then click Cancel, the submission status is shown as 'No attempt' together with saved file submissions.

Access controlled links

If the administrator has enabled this feature for either the Google Drive repository or the OneDrive repository then students can upload a file as an 'access controlled link' from either of these repositories. The file is then copied to the site account and the student is no longer able to edit it.The student retains the original file in their own Google Drive or OneDrive. The teacher is given permission to edit the file for grading purposes, and the student is sent a copy of the edited file.

Online text

To submit online text, students complete the following steps:

There should now be a Last modified date and the first 100 characters entered will also be displayed. Depending on how the assignment is setup the status will either read ‘Submitted for grading’ - in which case no further action is need, or ‘Draft (not submitted)’.

Submission comments

If enabled by the administrator, there may be a section where students can leave submission comments.

How do teachers grade assignments?

When students have submitted their assignments, they can be accessed by clicking on the assignment activity. This will bring up the Grading Summary page.

The Grading Summary page displays a summary of the assignment, including; number of participants, number of drafts, number of submitted assignments, due date and time remaining.

Clicking 'Grade' will take you to the first student in the list so you can start grading individually. If you wish to grade several assignments, clicking Save and Show next will take you to the next submission.

Clicking 'View all submissions' will take you to the grading table where you see all students.

The Grading Table contains columns of information about the student, the status of their submission, a link to grade their submission, a link to each submission and feedback comments and files (if enabled).

Filtering submissions

A dropdown menu accessed from the 'Options' section allows you to filter submissions so you can for example quickly see which students have not submitted yet.

You can also filter submissions which have had extensions granted.

Allocating submissions to markers

If you need to divide submissions between more than one person, you can apply groups to the assignment and let markers know which group(s) to mark. Note that because group membership is not itself anonymised, this may make anonymised submissions that bit less anonymous, though as long as the groups aren't very small this should be acceptable.

An alternative is to use marking allocation - this allows anyone with a teacher role to allocate one marker to each submission. This works particularly well if marking is allocated by subject specialism.

If you will be assigning grades to student work, you may want to take note of the submission status before you begin the marking process. If you have required students click the Submit button, you may find that some submissions are still marked as Draft (not submitted), meaning the student has either uploaded a file(s) or entered some text, but has not clicked ‘Submit assignment’.

If it's after the due date and you are about to commencing marking that you use ‘Prevent submission changes’ to stop students from making changes to their assignment. You can do this one by one by using the icon in the Edit column.

Or you can select two or more students by putting a tick in the select column and going to 'Lock submissions’ from the With selected menu under the grading table.

Likewise you can also revert a student's submission to draft if they have uploaded the incorrect file. Instead of selecting ‘Prevent submission changes’ select ‘Revert the submission to draft’, or place ticks against selected students and choose 'Revert the submission to draft status' from the With selected menu under the grading table.

If the submission setting 'Attempts reopened' is set to 'Automatically until pass' and a submission is graded below the grade to pass, then then submission is automatically unlocked when the grade is saved. Similarly, if the submission setting 'Attempts reopened' is set to Manually, and a teacher selects 'Allow another attempt, then the submission is automatically unlocked.

Overriding assignment deadlines

A teacher can override a deadline for an individual or group from the Assignment navigation > More link Boost theme or Assignment administration other themes.)

When adding overrides for a group, it is possible to have one group override trump another. This is achieved by moving the override up/down on the group overrides page:

In this situation, a student in both groups (e.g. Frodo Baggins) will have the override from "The Council of Elrond" applied. By pressing the arrow icons on the right, the override for "The Fellowship" can be moved to the top of the list, and will have higher precedence.

Note also that if there exists a user override for a student, it will always take precedence over any group overrides.

Granting extensions

If an assignment has a deadline, a teacher can grant individual or group assignment extensions by selecting the Edit link next to a particular student or group.

Click on "Save changes".

Quick grading

Quick grading allows you to enter numeric grades directly into the grading table, bypassing the more detailed grading interface. Please note:

To access the Quick Grading interface, from the Grading Summary page click 'View all submissions'; the Grading Table displays. Scroll to bottom of the page to configure Options, and check the box for 'Quick grading'. While you're down there, you can also set the number of assignments to display per page, filter the assignments e.g. to see who has not submitted, unmarked assignments, etc.

When you are ready to Quick Grade:

Grading individual submissions

If you have enabled File Feedback in the Assignment settings and wish to upload either the marked student assignment, a completed text based feedback document or audio feedback, click on the green tick in the Grade column (or use the icon in the Edit column and select Grade).

This brings you to the Student Grading Page where you can give grades, feedback comments and feedback files (if enabled in the Assignment settings ). You can use drag and drop to upload feedback files.

Annotating submissions

If the student has uploaded a PDF, docx or odt file, or if you set 'Comment inline' for an online text submission, then their submission will be displayed on the grading screen, allowing you to annotate it (requires Ghostscript for PDF and unoconv for docx and odt files), using a variety of tools, stamps (if uploaded by the admin) and comments which may be saved to a comments bank. When the annotations are complete, clicking to save the changes will result in it being displayed to the student as part of their feedback.

'Rotate' icons let you change the orientation of an uploaded document if the student submitted it in landscape mode for example.

Comments may be added and then saved in a quick list for future use (1) Click the paper/magnifying glass icon to the right of the page selector to filter comments you have already added to the work (2) :

Note: To ensure that comments display to students as the marker intends, do instruct students to download the annotated PDF rather than just previewing it. Preview sometimes displays comments in a way which obscures the original text.

The review panel and / or the grading panel may be collapsed by clicking the icons at the bottom right of the screen.

Controlling when to notify students of graded work

Notifying as you mark.

If you need to notify individual students, one by one, as you mark, the Notify students checkbox is available when grading individual submissions. Choose Yes to notify the student immediately or No to grade without notifying the student. Assuming you are not hiding grades in the ways outlined below, then Moodle will send a notification.

Note: How students receive Moodle notifications depends on your local default settings, and any changes students have made to those.

Keeping grades hidden until a release date

Assessors often decide to hide grades and feedback until marking is complete and finalised, and then release them all at once. There are two alternatives for this.

Examples of Marking workflow

One marker, Marker, wants to release all grades at the same time

Multiple markers,

Offline marking - downloading and uploading multiple grades and feedback files

If you don't have an internet connection or prefer to grade outside Moodle, you can do so (including with anonymous submissions). These easy stages explained below:

Note:You cannot upload marks and feedback to Moodle if you have enabled Rubrics or Marking Guides.

Before you start, enable the multiple file upload settings

Go to the settings of that assignment. For Feedback types, ensure that the Moodle Assignment settings, Feedback comments, Feedback files, and Offline grading worksheet are ticked.

Downloading student submissions

You can download a zip file containing all of the assignment submissions by selecting ‘Download all submissions’ from the 'Grading actions' menu at the top of the grading table, or in the settings menu.

File submissions will be downloaded in the format uploaded by the student. Online text submissions will be downloaded as html files. Each file in the zip will be named with the student first and last name followed by a unique identifier (not the user ID number).

If each submission is more than a single file, then submissions may be downloaded in folders by ticking the option 'Download submissions in folders' (below the grading table). Each submission is put in a separate folder, with the folder structure kept for any subfolders, and files are not renamed. Each folder will be named with the student first and last name followed by a unique identifier (not the user ID number).

You can also download selected assignment submissions (rather than all of them) by selecting the ones you want and then choosing 'With selected....Download selected submissions'.

Download the Grading Worksheet to record grades

Next, to download the spreadsheet in which you'll enter the grades and brief comments, return to the Moodle Assignment page and from its Grading action drop-down menu choose Download grading worksheet and save that file (keep its csv file format).

Note: Helpfully that downloaded worksheet will contain any existing grades and summary comments which have already been given for that assignment i.e. if marking has already started. However, to see pre-existing comments fully you may need to set your spreadsheet to 'wrap text' within cells.

Grade and annotate (if applicable) the submitted work

After downloading the submissions and the grading worksheet:

Note: Take care to enter data in the correct column of the spreadsheet.

If you are annotating the submissions to return to students as feedback:

If you have separate feedback files to upload to students:

Note: Don't change the name or location of the folder - Moodle needs this information to allocate the files correctly.

Compress (zip) all the feedback files:

Upload the completed grading worksheet

When you are ready to upload grades and summary feedback:

Upload feedback files (if applicable)

For an assignment with no file submissions, see the discussion upload feedback files without student file submissions for details of what to do.

Give the same feedback file to multiple students

If you have high level feedback you want to give to an entire cohort, it is generally a good idea to give this feedback in the context of the assignment, rather than e.g. separately via a Forum. Moodle allows you to select some or all students and attach a single, common feedback file to their assignment feedback. This common feedback will appear to each student along with any other individual feedback files you have prepared for each.

Keeping records (archiving, exporting, backing up)

When students unenrol from a Moodle area, their records become invisible through the Gradebook interface. In order to have the information to hand, departments or course teaching teams may need systems in place to keep their own records for the data retention period required in their particular context. There are two separate procedures for exporting student submissions and marks.

To export marks (with or without feedback):

To download the original student submissions:

Tips and Tricks

Examples from School demo site

Moodle: Grade assignments with Annotate PDF

Instructors can now provide detailed feedback on Moodle assignment submissions without downloading them using the Annotate PDF tool. This article explains how to enable and use Annotate PDF to grade student work. Annotate PDF option works best when students submit their work in a single PDF file, and this article also explains how to ensure this.

Before you start , you may need access to the following:

a teacher role in a Bryn Mawr Moodle course (i.e., Instructor of record, Other editing teacher, Non-editing teacher)

Enable annotate PDF for an assignment

The steps below assume you are creating a new Assignment. To enable this feature on an existing Assignment, open it, click the gear icon, and choose Edit Settings , then skip to step 4.

Adjust remaining settings as needed, then click Save and Return to Course.

Mark with annotate PDF

Teachers can highlight, write, type, add stamps, and post notes in a PDF document submitted by a student when Annotate PDF is enabled. They can use a mouse, trackpad, or WACOM tablet to make handwritten markings when using a computer or an iPencil, stylus, or finger when grading on a iPad or other tablet.

To use Annotate PDF:

PDF submission appears to the left, and submission information appears to the right with the feedback box to the bottom.

Ensure students submit good PDFs

The Annotate PDF feature only works with PDF files. If students submit files in other formats, Moodle will try to turn them into PDFs so that you can mark them, but this conversion process does not work reliably or well. For best results when using Annotate PDF, have your students save their assignments as a single PDF file before they upload them

If you have any additional questions or problems, don't hesitate to reach out to the Help Desk !

Phone: 610-526-7440 | Library and Help Desk hours Email: [email protected] | Service catalog Location: Canaday Library 1st floor

Thank you! Your feedback has been submitted.

Using Moodle to annotate assignment submissions

Use Moodle to annotate assignments using notes, draw onto it, add lines, circles, boxes, stamps and highlight text.

Please note, results are still released to students via MAF not through Moodle.

Any of these annotations can be moved or deleted with the pointer tool.

You also have a selection of stamps, which allow you to click and drop that stamp wherever you like

So far we have a limited selection of stamps, but if you can think of any others that we can design and build into the platform, please let us know.

Please do NOT click 'Notify student' as this will make this feedback immediately available to the student.

Also please do NOT change the dropdown 'Marking workflow state', keep it at 'Not marked'.

All marks, grades and feedback will be delivered via MAF online.

To navigate back to your submissions click the link in the top left

You will then need to click on a PDF to download it, and then upload it to MAF: Adding attachments in MAF

Still need help?

Cooper Union

Moodle - pdf annotation instructions.

Enabling Annotate PDF for an Assignment

The steps below assume you are creating a new Assignment. To enable this feature on an existing Assignment, open it, click the gear icon, and choose Edit Settings, then skip to step 4.

5. Under Feedback Types, check Feedback Comments and Annotate PDF.

6. Adjust remaining settings as needed, then click Save and Return to Course

Marking with Annotate PDF Teachers can highlight, write, type, add stamps, and post notes in a PDF document submitted by a student when Annotate PDF is enabled. They can use a mouse, trackpad, or WACOM tablet to make handwritten markings when using a computer or an iPencil, stylus, or finger when grading on a iPad or other tablet. To use Annotate PDF:

4. Select a tool from the annotation toolbar at the top of the window to mark the submission

5. Enter the Grade and any overall Feedback Comments in the pane to the right of the annotation window. In addition to typing feedback, you can add files and links, or record short audio (microphone button) or video (camera button) clips.

6. Click Save Changes to save as you go and Save and Show Next when you are ready to proceed to the next submission.

Ensuring Students Submit Good PDFs The Annotate PDF feature only works with PDF files. If students submit files in other formats, Moodle will try to them to PDF so that you can mark them, but this conversion process does not work reliably or well. For best results when using Annotate PDF, have your students save their assignments as a single PDF file before they upload them

Founded by inventor, industrialist and philanthropist Peter Cooper in 1859, The Cooper Union for the Advancement of Science and Art offers education in art, architecture and engineering, as well as courses in the humanities and social sciences.

“My feelings, my desires, my hopes, embrace humanity throughout the world,” Peter Cooper proclaimed in a speech in 1853. He looked forward to a time when, “knowledge shall cover the earth as waters cover the great deep.”

From its beginnings, Cooper Union was a unique institution, dedicated to founder Peter Cooper's proposition that education is the key not only to personal prosperity but to civic virtue and harmony .

Peter Cooper wanted his graduates to acquire the technical mastery and entrepreneurial skills, enrich their intellects and spark their creativity, and develop a sense of social justice that would translate into action .

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